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The Cragin Memorial Library meeting rooms are available to the Colchester community under the conditions set forth herein. Priority will be given first to Library functions, then to the Friends of the Library, Town of Colchester agencies, civic or service organizations and other non-profit groups with members who are Colchester residents. Permission to use meeting rooms by other individuals or groups will be given at the discretion of the Library Board and a fee may be charged.
The Cragin Memorial Library Board of Trustees and the Town of Colchester shall bear no responsibility whatever for personal injury to any member, affiliated person, guest or invitee of the using organization or for the loss of, injury to or damage to any property of the using organization, members, affiliated persons, guest or invitees.
The following conditions need to be met:
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An application must be completed and submitted to the library at least three days prior to the meeting by a person aged 18 years or older. |
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There is no smoking or alcoholic beverages permitted anywhere on library property. |
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Meetings will not disturb the normal operations of the Library. |
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No organization has an exclusive right, on a permanent basis, to a meeting room on a specific day or time. |
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Permission to use a meeting room does not imply any endorsement by the Library of any group or ideas expressed at the meeting. |
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All meetings will be open to the public and no charge will be made for admission to the meeting. |
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Youth groups may use meeting rooms when adult supervision is provided. |
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Children of meeting participants will not be left unattended in the Library. |
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Meeting rooms will be left in an orderly condition. If an organization's representative finds a room in disorder, the condition will be reported immediately to a library official. |
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Organizations or groups holding meetings assume full financial responsibility for any damage to the room and contents. |
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The Library Board of Trustees may deny permission for the use of meeting rooms to any organization that does not follow the Library's Code of Conduct. |
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The Library Board of Trustees reserves the right to change the conditions within this policy at any time. |
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